This work advances knowledge on building information modeling (BIM) coordination by introducing an innovative methodology, in particular a rule-based system. By integrating real-world insights gathered from industry experts, this research enriches academic understanding and empirical evidence of BIM coordination. From the industry’s point of view, this research offers practical and valuable solutions. The implementation of the rule-based system in BIM design tools represents a new approach that directly benefits industry practices. It reduces errors, streamlines workflows and saves considerable amounts of time. It’s important to note that substantial savings can be made, which has an impact on all stakeholders, including construction companies and project owners. In addition, the emphasis on strengthening collaboration between multi-disciplinary teams is invaluable for improving project results and the working environment as a whole. In short, this research acts as a bridge between academic theory and the practical needs of industry, bringing advances in knowledge for academics and real-world solutions for the construction industry.